Horizons Hospice, LLC.

Job Title/Position: Secretary/Receptionist

JOB DESCRIPTION SUMMARY

The secretary/receptionist coordinates and assists the Clinical Director in maintaining the paper flow of clerical functions in the office.

ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIES

Responsibilities of the Community Education Representative include, but are not limited to, the following:

PRE-ADMISSION ASSESSMENT AND CARE COORDINATION

1. Provides assistance to the Executive Director/Administrator, preserving the confidential nature of items of which he/she has knowledge. He/she must maintain the files, supplies, and general office condition in an orderly manner.
2. Handles all correspondence and word processing for the hospice organization.
3. Maintains minutes of meetings.
4. Answers telephone inquiries and channels them appropriately.
5. Is responsible for maintaining administrative and clerical files.
6. Files clinical notes after recording on the “Weekly Ledger” sheet.
7. Makes sure that all doctor’s order forms and related forms are current and in compliance with Medicare and Medicaid manuals up-to-date at all times.
8. Keep Medicare and Medicaid manuals up-to-date at all times.
9. Sends doctor’s orders to the physicians when received from nurses for his/her signature. Keeps current log of what is send to make sure they are returned with a signature.
10. Purchases and keeps postage on hand.
11. Closes out patient’s clinical record when discharged.
12. Maintains current patient statistics utilizing the Management Information System.
13. Maintains ledger cards for all new patients admitted for clerk’s use.
14. Other duties as assigned by the Director.

The above statements are only meant to be a representative summary of the major duties and responsibilities performed by incumbents of this job. The incumbents may be requested to perform job related tasks other than those stated in this description.